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so the magazine is broken up into ads and editorial. For this scenario, lets just say one person does ads, and one does editorial. We get a layout of where all the pages and ads need to go in an issue. The editorial designer creates all the documents for each story which will house not only their design and copy from writers, but the ad person will also need to get into that file to place ads where they go. Ads and editorial are approved separately (ads by the client that bought it, editorial by the editor). When both are finished and approved on a page, that page is exported to PDF for the printer.
Without the lock file, some possible problems might occur if they both have it open (which we've had happen):
-one finishes after the other and saves over their work -two lock files show up, confusing indesign, killing the app and taking the document with it, possibly leading to a reinstall -incopy stories unlinking, requiring a copy-editor to do all the work over again from memory -ad files unlinking -a previously approved and placed ad may wind up needing a change, which will be made and updated, but somewhere along the line, the document reverts to a previous save and the edit designer will have no way of knowing the difference because they didn't do the ad. Client is pissed. -$1500.
Thats not even getting into the ads themselves. We use a system similar to salesforce that doubles as an accounting tool. The salesperson puts in the production order with instructions for a new ad, the file name for an old ad, or a new ad created by the client. Its first come, first serve, so whichever one of us doing ads gets to it first will put our name by it and begin work.
Since it doesn't auto-refresh, a somewhat common situation might be that two people have the window open and simultaneously put their names by something. One will go to get the file, but see that someone else beat them to it because they cant get into the indd file then notice the lock file. The risk of saving over somebody else's work is much higher.
Some ads will have cross-server elements, like if a client wants to use an image they used in an ad for one publication in an ad for another one of our publications, Drive won't be able to actually see the link until its manually linked. Not as big of a deal, but definitely a time waster.
Nobody online seems to have come up with an answer, so its really up to Adobe adding more cloud functionality which likely won't come before i leave this job.
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